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I want to ask when is the suggested time for us to arrive before the train departs?

Also, do I need to conduct some administration procedures before boarding the train in the first traveling day of my pass? If yes, how long does it take?

An "administration procedure” for your pass is only necessary if you have a paper Eurail pass without a start date. In that case, you need to have it activated at a ticket office.

If you have a mobile pass, the  you need to activate the pass yourself, see instructions here:
https://www.eurail.com/en/eurail-passes/eurail-mobile-pass/getting-started

The best is to do step 3 of the activation only on your start day. There is no need to do it earlier.


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